Take a look at the latest video from Onna on how HackerOne leverages Onna for IT, legal, and compliance collaboration https://vimeo.com/505301649
Luminance, the leading artificial intelligence platform for the legal profession, has today announced that its pioneering machine learning platform will be adopted by Avianca S.A, the flagship Colombian airline and one of the biggest in Latin America, to optimise the company’s in-house document review processes.
CobbleStone Software, a leader in contract management and eProcurement software, is excited to announce simple, AI-Based contract record creation with VISDOM®, now available with the release of Contract Insight® version 17.5.0.
Contract creation has never been easier, thanks to Contract Insight’s drag and drop record initiation. Now available out-of-the-box, this new VISDOM-integrated feature allows users to easily import a variety of file types for record initiation (such as MS Word and PDF documents).
Once a file is dropped, Contract Insight users can select the contract type they want to create. Next, VISDOM’s data pre-processing engine uses built-in natural language processing (NLP) functionality to auto-extract and auto-fill pieces of key information in an easy-to-read set of tables.
Clauses detected within the document are also displayed, and users can compare clauses to those within their library. NLP is configurable, so Contract Insight administrators can arrange the tool to meet the needs of their organization.
Discover how simple contract creation can be with VISDOM’s AI-powered, drag and drop contract record initiation, complete with auto-extraction and backed by NLP!
“CobbleStone’s VISDOM AI-based drag and drop record initiation transforms and streamlines the way Contract Insight users create contracts, requests, purchase orders, bids, and much more. With this innovative feature, we continue to lead in the industry by providing CobbleStone users with better usability and governance over their entire source-to-contract platform.” – Bradford Jones, Director of Sales & Marketing at CobbleStone Software
Read “Artificial Intelligence 101: Introducing AI Into Contract Management” to discover improved contract oversight, proactive opportunity realization, and advanced understanding of contract risk. Download the AI-101 whitepaper today!
About CobbleStone Software
CobbleStone Software has been a leader in providing enterprise contract management, vendor management, and eSourcing software solutions for over 20 years and is trusted by thousands of users. CobbleStone’s contract management solutions provide contract and vendor tracking, configurable email alerts, calendar notifications, contract workflow management, robust security options, authoring of contract templates with dynamic clauses, revenue/cost management, full-text indexing and searching, vendor/client ratings, document version control, custom reports, electronic signature, smarter contracts with artificial intelligence and machine learning, and more.
To learn more about Contract Insight, contact the CobbleStone Team at sales@cobblestonesoftware.com or call 866-330-0056.
This press release was previously published.
Onna Extends Data Hosting Services to the United Kingdom
New York and Barcelona — 2 February, 2021: Onna, the world’s first Knowledge Integration Platform on a mission to make enterprise information accessible, useful, and private, has today launched a UK-hosted instance of its eDiscovery and Knowledge Integration Platform to service the needs of organizations operating in the United Kingdom.
This expansion provides Onna’s customers with the ability to host data within the Onna platform in line with UK data residency and data protection regulations such as GDPR. Customers who have operations in the UK will now be able to utilize Onna’s powerful connectivity and data management functions, safe in the knowledge that their data is being hosted in the same country.
For Onna, this is the first regional instance of the technology outside of North America and brings the Onna technology offering to a more international customer base. In addition, customers that have business operations in the UK will now be able to extend their relationship with Onna and use the technology to address challenges outside of their US locations.
The addition of the UK operation will be available from February 2021 and will be hosted in the Google Cloud Platform region in London, UK. It extends Onna’s capabilities globally by adding to the existing US-hosted operations.
Russ Grant, Vice President of Revenue, Onna, commented, “The UK instance of Onna brings our eDiscovery technology closer to customers in the UK, and allows us to meet their data residency requirements in line with the data protection and privacy rules in the region.” He added, “We are providing our customers with more choice. If they do not wish to have any data transferred to the US for processing or hosting, they now have the option to use the Onna UK instance. This will allow customers engaged in eDiscovery and data management projects on content hosted in the UK the ability to undertake this work without having to worry about the legal implications of transferring this data to the US.”
About Onna
Onna integrates knowledge from all workplace applications, allowing anyone to unify, protect, search, automate, and build on top of their organization’s proprietary knowledge. With the rise of cloud-based and hosted workplace apps, knowledge is extremely fragmented and difficult to access in most organizations, costing businesses huge amounts of time and money in searching for their own information. Onna’s Machine Learning-based Knowledge Integration Platform can be connected to any cloud or on-premise application, including GSuite, Office 365, Slack, Dropbox, Salesforce, and many more. It supports eDiscovery, information governance, knowledge management, archiving, monitoring for private and sensitive data sharing, and building bespoke internal workflow apps using proprietary information.
With headquarters in New York City and Barcelona and teams in Raleigh, San Francisco, Toulouse, and London, Onna supports some of the world’s leading companies, including Dropbox, Electronic Arts, Facebook, Fitbit, Lyft, NewsCorp, and Slack. Onna has raised $43M from investors, including Atomico, Dawn Capital, Dropbox, and Slack Fund. To learn more, visit www.onna.com.
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Hanzo Hold Revolutionizes Discovery for Google Workspace (G Suite) with New Release
Hanzo gives enterprises incomparable ease-of-use, visibility, and granular control over the collection, preservation, culling, tagging, and exporting of Google Workspace data in a review-ready format for discovery.
Hanzo, a company known for its pioneering technology in dynamic web content preservation from enterprise collaboration applications and complex websites, today announced the beta release of Hanzo Hold for Google Workspace (G Suite) with select customers, with general availability in April. Hanzo brings best-in-class discovery insights and delivers a purpose-built ediscovery and investigation tool that solves key unresolved challenges with existing market solutions.
Most organizations have an overwhelming volume of data in Google Workspace. Hanzo Hold makes it easy to manage data discovery and investigations efficiently and cost-effectively with these features.
- Easy-to-use interface controls both Google Workspace and Slack: One interface controlling collaborative tools, data preservation and data collection.
- Google Vault control: Easily connect to Google Workspace with a better user experience for Google Vault allowing Legal Ops to issue holds and perform collections through Hanzo Hold.
- Targeted data collections: Reduce overall collection sizes by precisely defining custodians (users) and their data by using visual tools such as Google Drive Explorer along with date filters. Users can select the exact Drive information they need to collect from any custodian down to the individual file level.
- Enhanced file metadata: Hanzo provides visibility to extended metadata beyond what is available via Google Vault, thereby providing better search capabilities once a file is collected.
- Full data indexing and search capabilities: File searching comes to life in Hanzo with full text and metadata available creating more precise search returns. Provides greater search depth than Google Search/Vault alone giving users more accurate and complete search results.
- View file versions and history: View file history and previous versions to access more file information. Provides more accuracy and better granular control over document versioning and user edit history.
- File tagging: Organize data and have more control over data within the system and greater accuracy when exporting information.
- Review ready exports: Exports complete with full metadata, native files, and text virtually eliminate the need to index data inside review platforms such as Relativity saving complexity, time, and money.
“Hanzo Hold for Google Workspace is born from customers requesting easy-to-use solutions for managing discovery for both Google Workspace and Slack collaboration data,” said Senior Product Manager, Dave Ruel. “ Through Hanzo Hold, we’re providing enterprises one interface to control the data preservation and collection of these collaborative platforms and we’re providing customers solutions to simplify the unique challenges of dynamic, complex data sources — saving time, training costs, and the need for multiple systems.”
About Hanzo
Hanzo brings context and a greater understanding of enterprise data to corporate legal and compliance teams by providing in-house control over dynamic and collaborative data sources. This control allows organizations to reduce billions of dollars in risk, litigation, and compliance costs and elevate their corporate legal and regulatory compliance responses. Hanzo’s software empowers defensible preservation, targeted collection, and efficient review of dynamic content from enterprise collaboration applications and complex websites. Hanzo is SOC 2® Type 2 certified, demonstrating its commitment to data security and serves large corporations worldwide. Learn more at hanzo.co and follow updates on Twitter: @gethanzo or on LinkedIn.
Rapid Product and Service Adoption, Aggressive International Growth Establishes DISCO as Trusted Innovation Partner
Industry-Leading Net Promoter Score (NPS) Speaks to Best-in-Class Products and Services
AUSTIN — Feb. 2, 2021 — As legal organizations pivoted to manage the complexities of remote work, they turned to legal technology leader DISCO as a trusted partner to navigate cloud adoption and embrace advanced legal technology. The company today announced widespread adoption of enhanced ediscovery data management capabilities, industry-leading Net Promoter Scores (NPS), and a 300% increase in international business — all positioning the company for aggressive growth in 2021 and beyond.
The Data Management Suite within DISCO Ediscovery, which allows users to ingest, process, and remediate documents in a single platform, has been used by more than two thirds of DISCO’s ediscovery customers to upload and transfer their own data. When legal teams transitioned to working from home, DISCO optimized its solution to deliver unprecedented speed and convenience, even in home office setups: the average data upload is 33 Mbps, or 2.75 terabytes per matter per day — the equivalent of 170 million pages of documents that could fill 67,584 Bankers Boxes.
Today, DISCO is hosting more than 10 billion files, and DISCO’s autoscaling infrastructure using AWS Lambda provisioned 13 billion server calls in the fourth quarter alone.
DISCO Products and Services Far Exceed Customer Expectations
DISCO uses Net Promoter Score (NPS) to determine customer satisfaction for its products and services. A company’s NPS is generated by asking customers, “How likely is it that you would recommend [company/product/service] to a friend or colleague?”.
Fifty-four percent of NPS respondents gave DISCO Ediscovery a 10 out of 10, for an overall NPS of 67. DISCO’s professional services organization earned an NPS of 88, with 83% of respondents ranking DISCO a 10 out of 10. By way of comparison, Retently reports that enterprise software companies average an NPS of 44, and SaaS companies come in at 30. According to Customer Guru, DISCO’s NPS is higher than all but three of 100 top brands. For example, the NPS for Apple is 47, Amazon is 25 and Netflix is 13 — all beloved and iconic companies with amazing products.
“DISCO has always focused on building ‘Products Legal Loves.’ Our stellar NPS results, customer growth and expansion, and product and service innovation make it clear that we are achieving this cornerstone goal,” said DISCO CEO Kiwi Camara. “Legal organizations are increasingly turning to DISCO to help them navigate the digital transformation that today’s work environment demands. We remain focused on the development of a multi-product, full-stack solution that empowers the legal function: ‘Technology That Powers Legal.’”
Technology Innovation, Experience With Global Matters Fueled 3x International Expansion
Legal teams around the world are embracing DISCO for ediscovery and edisclosure, case management, and managed review. In 2020, DISCO’s European Union client base doubled and EU revenue tripled, with customers including Clyde & Co, Kennedys and Withersworldwide aggressively expanding their business with DISCO; the company has been hiring extensively to support and accelerate this demand. Global law firms are also increasingly engaging DISCO on international matters, as the company delivers products and services to address the legal needs of organizations across EMEA, Asia-Pacific and South America.
In addition to the speed, ease of use and associated cost savings that come with DISCO products, EU law firms also praise DISCO’s native high-speed uploader, which provides a 14x improvement over traditional file transfer methods and 10% improvement over leading file transfer acceleration technologies. This unique, cutting-edge technology — available exclusively from DISCO at no additional cost — has proven exceptionally beneficial during the pandemic when traditional data collection and transfer methods are not possible.
“Working with DISCO over the past several years, we have found more than an ediscovery provider – DISCO is a true strategic partner that helps us utilize technology to find our key evidence faster so we can better serve our clients,” said Michael Silvain, Ediscovery Manager for Kennedys. “They empower our global teams to work faster, smarter, and to take advantage of advanced solutions and artificial intelligence to ensure even the obstacles of worldwide lockdowns and remote work are overcome. Beyond their exceptional products, DISCO’s professional services team have supported our success across every matter, and that value is extended to our clients to help them win.”
About DISCO
DISCO is a legal technology company that applies artificial intelligence and cloud computing to legal problems to help lawyers and legal teams improve legal outcomes for their clients. Corporate legal departments, law firms, and government agencies around the world use DISCO for ediscovery, case management, compliance, disputes, and investigations. For more information, visit www.csdisco.com.
Onna Blog: What is Information Governance and Why Is It So Important?
Every digital interaction between businesses and their customers leaves an auditable trail of data. Sometimes, data is highly sensitive and needs security, privacy, and discovery controls in place. Other times, data has no value and is simply taking up space. Telling the difference between these types of data and knowing where it all lives is one of the biggest challenges organizations face today.
The truth is an overwhelming amount of data is ungoverned making it difficult to know what is of value and what is not. Not only does this mean that sensitive data could be compromised, but also that potentially useful data remains underutilized. Having a robust information governance plan is the solution to these problems. Let’s get into what it is and why it’s important.
What is information governance?
Information governance is defined in a lot of different ways, but at its core, it refers to a strategic framework for managing information at an organizational level. Although we typically refer to information governance in a digital context, it also incorporates physical assets, such as devices and printed documents. This is especially true in the case of more mature organizations, which often have large amounts of information stored locally, in printed or digital form.
There are many regional and international standards for managing information at scale, and the regulatory compliance landscape is evolving every year. However, the core concepts of information governance have largely remained the same. These include security and privacy, integrity and authenticity, information lifecycle management, and business continuity. But information governance is more than just a legal and ethical obligation. Establishing a robust and adaptable framework can help organizations derive greater value out of their information and drive smarter, more informed decision-making.
Why is information governance important?
Data overload is real, and it’s one of the biggest challenges facing today’s organizations. Our collective digital activities have now generated almost 60 zettabytes of data, a figure that’s expected to reach 149 over the next four years. In small businesses, data typically exists in the dozens of terabytes, while many larger enterprises have already reached the petabyte scale. These amounts are expected to only increase over the years to come.
Today’s organizations have the monumental task ahead of minimizing risk and maximizing value across increasingly vast data sets. While business leaders usually recognize the fact that their data is valuable, the overwhelming majority of their digital assets are underutilized and inadequately governed and protected. This isn’t helped by the fact that the average enterprise now uses 1,295 different cloud services, each one leaving a trail of data across a complex array of networks and systems.
The difference between information management and information governance
You might have heard the terms information management and information governance used interchangeably, but they’re actually two different tiers of scale. Information management is a subset of the broader information governance framework, which incorporates the capture, classification, storage, distribution, and preservation of information assets. It’s largely reactive in that it encompasses responding to information requests, such as data subject access requests (DSARs) under GDPR and CCPA regulations. It also includes the secure disposal of obsolete data as required by internal company policies and regulatory compliance.
Information governance has a much broader scope, and what it encompasses varies from one organization to the next. For the most part, it refers to a company’s internal policies and processes for optimizing information management in line with business goals. For example, this might mean reducing operational costs, deriving insights from big data, or even deploying machine-learning algorithms for automated management and governance. In other words, IG goes beyond the systematic management of records and information to incorporate a wide-ranging approach to supporting an organization’s objectives, policies, and standards.
Information governance as an evolving discipline and a driver of innovation
Some business leaders think of information governance purely as a legal requirement. But it’s not all about building a legally defensible program for managing sensitive information. IG is a fast-evolving discipline, which has become a critical business routine in today’s data-heavy age. There’s now a constant need to re-assess IG in line with the advancement of enterprise technology. It’s not a strategy that’s implemented once and then left to run its course – it’s a journey rather than a destination. In fact, the same can be said of IG’s overarching discipline, which is digital transformation.
Without an adaptable IG strategy, it’s impossible for an organization to innovate without adding risk. Fast-changing enterprise technology landscapes, paired with a rapidly accelerating datasphere, mean that there are new risks and opportunities alike. These both need to be managed at a massive scale in an age when enterprises have their information assets stored across a multitude of cloud-hosted apps and online storage facilities, employee- and business-owned mobile devices, and in-house desktops and servers. Factor in the rise of the internet of things (IoT), and there’s no denying the massive scope and scale of today’s information governance requirements.
Implementing robust information governance policies and processes gives today’s companies the opportunity to innovate without increasing risk. For example, let’s say you’re rolling out a new employee communication platform that will enhance productivity among remote workers:
Overcoming the challenges of scale across business roles
Before any organization embarks on an overhaul of their information governance policies and procedures, it’s important to consider the challenges first. These can include:
- The complexity and diversity of today’s enterprise technology stacks
- The rapid proliferation of data across all business roles and departments
- The new and emerging data privacy regulations at local, state, federal, and global levels
- The need to derive real-time insights from data to maintain competitive advantage
The above responsibilities apply in almost every business role and department. In enterprise environments, matters become exponentially more complex, especially when factoring in the rise of remote teams and multiple branches. Different departments use a wide range of cloud services. For example, marketing teams use on average 120 different services, while HR use around 100, and finance uses 51, according to one recent study. Since each of these services collects and stores information in a unique way, information governance must apply in every area of the organization.
Information Governance no longer belongs exclusively to legal, compliance, and information security teams. It’s everyone’s responsibility. IG professionals need visibility across the full range of information-based services. Business leaders need to maintain complete audit trails of where their data lives and which controls are in place to protect it.
Since information governance involves every business-critical role, today’s enterprises need a single, secure, and centralized way to access and manage their entire technology stack and all the data that comes with it. It’s about simplifying large and complex technology environments by bringing everything together under a unified management system where it’s possible to apply and enforce their policies. Maintaining a centralized data repository helps enterprises leverage the information available to them in new and intuitive ways.
6 information governance initiatives every business leader should follow
As one of the integral disciplines of digital transformation, information governance strategies have the potential to drive innovation and empower exponential growth. However, like every business transformation program, there are certain rules and standards to abide by and pitfalls to avoid. Here are our top recommendations to help you supercharge information governance in your organization:
1. Identify an executive-level sponsor
Every business transformation program requires support from leadership. If your information governance initiative doesn’t have someone driving it, it will be far less likely to succeed. Larger companies should establish an IG board or committee that maintains strong links throughout the company and engages leaders across the full range of business roles. Recruiting an engaged sponsor who understands the language of business, and not just the language of compliance and IT, will greatly increase the chances of any changes being accepted.
2. Take an org-wide approach
Many organizations view information governance as nothing but an IT project, but it really takes cooperation from the entire organization. Anywhere data lives, and anyone who touches it needs to be on board for your IG strategy to be successful. Communicating what your IG strategy can bring to different business roles and how they can improve them is paramount to getting participation from all sides of the organization. Eventually, you want your strategy to be integrated with wider corporate culture and become central to everything you do, but first, you must demonstrate value and get buy-in.
3. Educate employees on an ongoing basis
The same way you need to get buy-in from you’re organization, you need to ensure people understand and follow IG company policies. To ensure employees comply with legal, security, and privacy obligations, a suitable training and development program is vital. Education should be an ongoing process, not just a one and done presentation or seminar. By keeping education alive through a cadence, you ensure nothing slips through the cracks. To see policies ingrained in employees’ day-to-day lives, it’s also important to demonstrate the true value of your policies. Whether that means increasing efficiency or making more data-driven decisions, strong information governance can change the way everyone works for the better.
4. Understand your information lifecycle
Information doesn’t have an inherent lifespan, but it does need to have a predefined lifecycle from the moment it’s first collected to the moment it’s archived or securely disposed of. How long information spends in each stage of the lifecycle and why will vary enormously depending on its content, type, and industry. You should always start by addressing legal factors like privacy regulations to inform what your information lifecycle should look like. After you’ve addressed more pressing legal obligations and business priorities, you can move into standard lifecycle processes that affect the organization at large and document how information should be collected, stored, processed, archived, and disposed of.
5. Choose the right tools and solutions
Due to the challenges of scale brought on by the explosion of data and the increasing range of devices and software used, it’s impossible to achieve full oversight using manual means alone. Every organization needs a powerful, automated approach to managing data throughout every stage of its existence. In enterprise environments, processes that require automation include the application of retention policies, archival, and classification. The main goal should be to implement a platform that brings all your apps and data together under a centrally managed system. Ideally, your IG strategy should adapt seamlessly to evolving technology and corporate environments. An IG initiative that can’t scale and adapt to the future will only end up stifling innovation.
6. Incorporate data-driven decision-making
Big data refers to data sets that are beyond human capabilities to make sense of. But big data also presents a wealth of opportunity for businesses to derive valuable insights into their internal operations, customers, supply chains, and more. By centralizing otherwise fragmented and underutilized data from your wider technology environment, you can stay ahead of the curve with informed, real-time decision-making. IG plays a crucial role in making data readily available to authorized parties and enabling them to access and use it in ways that add value throughout the organization.
Curious how Onna can unify your information governance processes? Our Knowledge Integration Platform brings your data together to simplify governance, privacy, compliance, and eDiscovery. Find out more here.